UB School of Nursing

Title: Administrative Assistant

Address:
School of Nursing
University at Buffalo
806 Kimball Tower
3435 Main Street
Buffalo, NY 14214-3079

Phone: 716-829-3225

E-Mail Address: mrossela@buffalo.edu

Department: Health Promotion and Development Division

SON Responsibilities:
Secretarial Support for Health Promotion and Development faculty
14 full-time; 6 part-time. This includes assisting faculty with coursework: typing/copying: syllabus, lectures, handouts, and quizzes/exams; uploading documents to Blackboard; and formatting research papers.

Assistant to the Director – FNP Program

Schedule appointments & meetings
Minutes for Division and FNP meetings
Provide backup to setup and technical problems in videoconference room. Contact personnel to resolve whatever problems which occur.
Prepare and/or draft correspondence to students, faculty, and clinical instructors.
Fields questions regarding nurse practitioner program’s admission process and course requirements, nurse practitioner practice, School of Nursing Admission Policy, tuition (scholarship, tuition assistance), etc.
Contact with potential students. Respond by mail and telephone to inquiries, program, and admission requirement questions.
Ongoing student interaction and problem-solving for students’ questions regarding course advisement, registration, schedules, etc.
Advisement of students during their academic program, assisting the Program Director with initial program advisement.
Liaison between clinical preceptors and students.
Reviews and finalizes the Application to Candidacy and NYS Certification forms for all graduates of the FNP Program.
Completes all necessary Personnel appointment and change forms and timesheets. Maintains personnel records and communicates with Personnel Department.
Responsible for processing of purchase requisitions, the Master Card Summary forms, petty cash, travel reimbursement, and maintaining the grant budget.
Arranges travel for the Program Director including plane reservations, hotel reservations, conference registration and reimbursement.
Coordinates the submission of grants to funding agencies, preparation of budgets, contact with funding personnel, preparation of technical grant information, obtaining support letters, etc.
Prepares (typing, graphics, etc.) grants for submission, annual/quarterly progress reports and final reports.
Generates annual/quarterly progress reports required by funding agency for program director’s review.